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Expectations of Instructors

Parity
All the rules and regulations that apply to any faculty member apply to online instructors. The Faculty Handbook provides an excellent introduction, replete with useful links. You can download it from diseinuak4web.net We focus here on what online instructors need to know.

Online Teaching Certification
Before teaching an online, hybrid or web-enhanced class, West faculty must complete Etudes or Canvas Certification. Certification training is offered in both online and hybrid formats. Register for the online Etudes class at diseinuak4web.net To register for the hybrid Etudes class contact Eric Ichon, Dean of Distance Learning and Instructional Technology at ichone@diseinuak4web.net For Canvas training, contact the Distance Learning Program’s Multimedia Specialist, Cyrus Helf, at helfco@diseinuak4web.net Cyrus keeps news on Canvas up to date at our OIE webpage, diseinuak4web.net

There is no charge for the hybrid training offered by the College. Instructors who successfully complete the training online can be reimbursed for the cost: prior to the training start date, submit a Conference or Activity Request Form to your Division Chair. After you complete the training submit a Travel Expense Claim and a Report on Conference Attendance Form. That is, treat the online training as a conference, not a class. These forms are available at diseinuak4web.net

Keep up to date on the LMS you use—Etudes or Canvas. Eric regularly sends announcements through College email.

Once you are Etudes certified, you will receive updates from Vivie Sinou (Executive Director of Etudes). The Etudes Users' Group can help you explore the implications of each update.

In addition to the Users’ Group, Etudes maintains a number of online resources at diseinuak4web.net These resources include:

• How To Tutorials
• Videos
• Resources

Faculty Evaluations
All faculty are evaluated at regular intervals. The same procedures apply whether you teach online or face-to-face. They are spelled out in Article 19 of the Collective Bargaining Agreement (CBA), available at diseinuak4web.net Consult the evaluation form in the CBA’s Appendix C to understand the items that are required for evaluations. West’s AFT Faculty Guild President, Olga Shewfelt, holds workshops on evaluation for tenure-track and for adjunct instructors; if you have questions contact Olga by email or at ()

Peer Evaluation of Online Classes
The faculty member being evaluated adds the evaluators to the online class site(s), specifying the mutually agreed upon start and end dates of access. Distance Learning Program staff can show you how to do this, or do it for you, if you prefer.

Student Evaluations of Online Classes
The Division Chair notifies Distance Learning Program staff to set up an online “Student Evaluation of Online Instructor” using the questions from Appendix C of the CBA. The survey must be made available to students for at least one week, while the class is active, not after a course has ended. Distance Learning staff does not need to enter the course to set up student evaluations nor do they have access to the results.

The compiled student survey responses are automatically sent to the evaluator via email when the survey period ends. Article 19, Gd. requires that the evaluator (your Division Chair or designee) and the instructor who is being evaluated (evaluee) “shall open and review the evaluation forms with the evaluee present and the evaluator will retain the student evaluation forms for the evaluation report.”

Attendance and Class Activity
The Los Angeles Community College District has a policy requiring instructors to interact with online students at least weekly. If you are unable to interact for more than one week of the semester, you must take that time as sick or vacation leave. (See Appendix C for the LACCD Absence Policy.) Forms for reporting those absences are available online at diseinuak4web.net Expect any legitimate complaints about instructor absence or unavailability to be reflected in instructor evaluations.

Federal regulations and accreditation standards also require regular, effective, instructor-initiated contact between students and instructors in distance learning classes. LMS training will make it clear why this is critical for student success online. Contact can include email, private messaging, instant messaging, online chat, threaded discussion, phone and/or web conferencing.

You should include information about your office hours and the mode(s) of delivery used for office hours in your syllabus, as well as an indication of how quickly questions will be replied to (24 hours, 48 hours, etc.).

Regulations aside, checking in with your students frequently often saves time in the long run, as you can redirect discussions, clarify your expectations, and answer questions before students head off on a tangent. We recommend—strongly--that you reply to student inquiries daily (with the exception of weekends) for short-term classes, and at least three times per week for full term classes.

Syllabus Requirements
Every semester you must email your syllabi to your Division Chair and to Academic Affairs at academicaffairs@diseinuak4web.net It’s a good idea to do this before the semester starts, to allow time for review. If you teach more than one section of a class, you only need to provide one syllabus. There is a model syllabus in Appendix D.

It’s a good idea to make your Etudes syllabus public. Let Academic Affairs know that you have done so to fulfill your responsibility to provide a syllabus. This also allows students to view it before the class starts. See how at diseinuak4web.net

OEI progress so far includes

• selection of a single Learning Management System (LMS), Canvas
• identification and deployment of online tutorial resources
• creation of an assessment of student readiness for online learning
• creation of training to help students succeed online
• adoption of a rubric for online course design (Appendix A of this Handbook)
• professional development help to align courses with the OEI course design rubric

The initial implementation involves 24 pilot colleges representing the diversity of colleges. West is a pilot college; three instructors who teach courses in high demand for Associates Degrees for Transfer submitted their courses for quality review and then made recommended changes. West started offering these courses in fall The pilot courses now use Canvas, rather than Etudes (West’s standard LMS), and integrated OEI-provided tutoring and online readiness assessment and training. The Distance Learning Program has already adapted OEI’s online readiness self-assessment and training to be plugged into Etudes.

OEI, Canvas, and Etudes
Through the OEI, all CCCs can now use Canvas for free, but West has a contract with Etudes through spring The DE Committee supported the decision to remain with Etudes for a number of reasons:

• Our large online program needs time to smoothly transition to a new LMS.
• It’s not yet clear what Canvas will cost in the long run.
• Course Exchange would bring more students to our online classes, but those tend to fill quickly already.
• The OEI is still working on the registration mechanism for the Course Exchange.

Change Ahead?
West is highly involved with the OEI, as a pilot Student Readiness College, and through representation on various OEI committees. We are well positioned to join the full initiative by fall OEI still needs to offer a robust selection of online courses students can use to get the classes they need to complete degrees and transfer, and to deploy a registration system that allows students to sign up for these classes without encountering admissions or financial aid barriers.

Expanding our involvement in the OEI Consortium beyond the pilot entails significant changes:

• All classes offered in the Course Exchange will have to be peer-reviewed to meet OEI quality standards.
• Canvas will be the LMS for all classes offered in the Consortium, and for all of West’s online classes. Instructors would get help migrating their courses from Etudes. An Etudes-to-Canvas migration tool is now available.

West’s Distance Learning Program is maintaining a webpage with materials that can help you prepare to participate in the OEI at diseinuak4web.net

OEI offers professional development to assist faculty and staff with aligning online courses to OEI course design standards and with using Canvas. Faculty has access to @One’s professional development courses, Train-the-Trainer workshops (face-to-face and online), training in Canvas, peer review, and creating accessible online courses.

After completing @One training, you could become a peer reviewer, yourself—and be paid for your work. See diseinuak4web.net Resources are also available to assist faculty with providing students with additional support in math, reading, writing, English and ESL. Browse the Event Calendar at diseinuak4web.net and find out about professional development opportunities at diseinuak4web.net

The OEI has a robust website at diseinuak4web.net OEI Executive Director Pat James publishes a very informative and readable blog at diseinuak4web.net In Appendix B of this Handbook you will find a FAQ prepared by the OEI.